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Payroll

Timesheets

Submit your payroll time-sheets to the proper person at your site for signature and processing by the last day of each month to assure they are signed and forwarded to the Payroll Office by the due date listed below. Please do not hold time-sheets for any reason.

Reimbursements

Conference reimbursement and mileage forms are to be submitted to the Business Office monthly. Please do not hold onto the reimbursements. The forms should be completed and submitted in a timely manner in order for the business department to process. Contact the Business department with any questions.

Reporting Absences

Report of Absence forms must be signed and returned to your school office immediately. If you have been absent it is your responsibility to submit the forms. Please indicate the actual number of hours you were absent. Do not include your lunch break/hour in the hours submitted. Example: if you are a 6.25 hour employee and are gone all day, do not write all day. For “hours absent” write 6.25 hours.

Do not mark “Other” as Reason for Absence on the Report of Absence without explaining on the adjacent line. Many of the Report of Absences with “Other” submitted are actually Leave Requests which require an approved Leave Request form as well as a Report of Absence.

Substitute teachers are paid from the teacher’s Report of Absence. Please submit immediately with the number of hours you were absent. Substitute teachers will be paid for a full day for any time over 3.5 hours.

Please use your legal name as submitted to the Personnel Office as shown on your paycheck and on all documents submitted so we can process your timesheets and other documents.

Open Enrollment

Open enrollment for health and welfare benefits is from September 1 through September 15 with the new plans starting October 1. A Health and Welfare informational meeting will be held August 23th and September 1st at the Amador County Building on Court Street. Any and all changes to your insurance must be submitted to MYCVT or in the Business Office by September 15. Due to time constraints, late submissions will not be accepted.

Payroll Check Key

Your payroll check contains several abbreviations which are described below.

Abbreviation Description Abbreviation Description
NML Normal payroll line LDST  Lead Teacher Stipend (Teacher in Charge)
ARR Previous month’s additional hours and/or OT hours DCST  Department Chair
LONG Longevity COA  Coach
DGST  Educational Stipend ADJ  Adjustment of Wages, usually docks
CRST Creditable Stipend OUTG  Outgrowth

Payroll Dates

Payroll dates and due dates are listed for both End of Month and Supplemental Payrolls below. To help us process your paperwork in a timely manner, please review these guidelines.  Time sheets are due into the District Office on the cut of date.

Cut-off Dates Payroll Type Payroll Dates
July 5, 2018
July 13, 2018
Supplemental
Monthly Contract
July 13, 2018
July 31, 2018*
August 3, 2018
August 15, 2018
Supplemental
Monthly Contract
August 15, 2018
August 31, 2018
September 6, 2018
September 14, 2018
Supplemental
Monthly Contract
September 14, 2018
September 28, 2018
October 3, 2018
October 15, 2018
Supplemental
Monthly Contract
October 15, 2018
October 31, 2018
November 5, 2018
November 15, 2018
Supplemental
Monthly Contract
November 15, 2018
November 30, 2018
December 5, 2018
December 14, 2018
Supplemental
Monthly Contract
December 14, 2018
December 28, 2018*
January 4, 2019
January 15, 2019
Supplemental
Monthly Contract
January 15, 2019
January 31, 2019
February 5, 2019
February 15, 2019
Supplemental
Monthly Contract
February 15, 2019
February 28, 2019
March 5, 2019
March 15, 2019
Supplemental
Monthly Contract
March 15, 2019
March 29, 2019
April 3, 2019
April 15, 2019
Supplemental
Monthly Contract
April 15, 2019
April 30, 2019
May 3, 2019
May 15, 2019
Supplemental
Monthly Contract
May 15, 2019
May 31, 2019
June 5, 2019
June 14, 2019
Supplemental
Monthly Contract
12th Deferral Check (option)
June 14, 2019
June 28, 2019*
June 28, 2019*

*End of month payroll checks will be mailed in July, December and June. All other end of month payroll checks will be sent to the employee’s worksite. All supplemental payroll checks will be mailed to the home address on file with the Personnel Office.

W-4s, 403b sign-ups, timesheets and any other information received in the Payroll Department after the above cut-off dates will not be processed until the following month.

Tax Forms

OMNI Documents & Forms

TDS: Tax Deferred Solutions

Other Payroll Related Documents & Forms

*1 FTE (100% full time) employees can not waive benefits